T-EDI Standards is operated by Project F Australia Pty Ltd (ABN 76 631 747 969), trading as T-EDI Standards.

We take a privacy-conscious approach to the design and delivery of T-EDI Standards. We collect limited personal information and have designed our assessment and verification processes to minimise the information participating organisations need to share with us.

This page provides an overview of how we manage personal and organisational assessment information. For complete details, please read or download our Full Privacy Policy.

1. What personal information we collect
1.1 When you create a T-EDI Standards account, we collect only:

• your first and last name

• work email address

• job title or role

1.2 Authentication is email-based, so T-EDI Standards does not require or store user passwords.
1.3 We do not collect or store credit card details, bank account information or other financial information through our website or platform.

2. How assessment information is handled
2.1 Participating organisations complete their T-EDI Standards assessment directly within the T-EDI Standards platform.
2.2 Assessment responses are limited to YES/NO responses.
2.3There are no free-text fields and users cannot upload documents, policies, files or other evidence.
2.4 Importantly, we do not use third-party form, survey or assessment software to collect, process or verify assessment responses. Assessment questionnaires and responses are managed directly within the T-EDI Standards platform.

We do not require or collect personal information about individual employees or individual or aggregated workforce demographic data through the assessment.

3. How verification works
3.1 Verification is designed to minimise the transfer and retention of information.
3.2 Where evidence is required to verify an assessment response, it is viewed by T-EDI Standards through screen sharing during an online meeting and confirmed verbally with the participating organisation.
3.3 Verification evidence is not uploaded to the T-EDI Standards platform and we do not retain copies of evidence viewed during verification.

4. How we use and protect information
4.1 We use personal information to operate T-EDI Standards, manage and authenticate accounts, support participating organisations, communicate about assessments and verification, maintain appropriate records, improve our services and meet our legal obligations.
4.2 The T-EDI Standards platform and database are hosted using Amazon Web Services (AWS) cloud infrastructure. We also use selected service providers, including HubSpot for customer relationship management, record keeping and communications, and Google Workspace for business operations.
4.3 We take reasonable administrative, technical and organisational measures to protect information from misuse, loss and unauthorised access, modification or disclosure.
4.4 We do not sell, rent or trade personal information, and we do not provide personal information to other organisations for their own marketing purposes.

5. Benchmarking, research and reporting
5.1 Organisational assessment information is used to assess progress against the T-EDI Standards and provide benchmarking and insights.
5.2 We may retain an organisation's assessment history and scores after it ceases participating so we can maintain longitudinal benchmarks, measure impact and undertake research and sector-level reporting.
5.3 Assessment information may be aggregated or de-identified for these purposes.
5.4 We will not publicly disclose an individual participating organisation's identifiable assessment results, scores or confidential assessment information without its agreement, unless disclosure is required or authorised by law.

6. Communications and cookies
6.1 We may use your business contact details to communicate with you about T-EDI Standards, including relevant research, resources, events, programs and services. You can opt out of marketing communications at any time.
6.2 The T-EDI Standards website and platform may use cookies necessary for functionality, authentication, security and technical performance. We do not currently use HubSpot tracking or marketing technologies on the T-EDI Standards website or platform.

7. Your information and your rights
7.1 We retain personal information only for as long as reasonably necessary to provide our services, maintain appropriate records and meet legal or contractual obligations.
7.2 You may ask us to access, correct or delete personal information we hold about you. Deleting an individual's account or personal information does not necessarily delete their organisation's assessment history or scores, which may be retained for benchmarking, research and impact measurement.

If you have a privacy question, request or complaint, contact us at hello@tedistandards.com.

T-EDI Standards manages personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

For further information about how we collect, use, disclose, store and protect information, please read our Full Privacy Policy.